Explore Our Packages
For the couple who desires a beautifully celebration and the confidence of knowing every detail is thoughtfully handled from the very beginning.
At Vintage + Modern Events, full planning is not simply coordination. it is an immersive, collaborative experience. We guide you from the first conversation through your final send-off, managing every logistical layer while intentionally designing a celebration that feels personal, elevated, and effortlessly executed.
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Designed Effortlessly
Immersive + Collaborative + Intentional + Elevated + Designed Effortlessly
Event Management Collection
Perfect for clients who have planned the event but want an experienced team to take over and execute every detail flawlessly, allowing you to be fully present and enjoy the celebration without the stress.
Your collection includes:
Up to 8 hours of dedicated onsite event management by our experienced leadership team
Two to three professional Event Coordinators working together to ensure every detail is covered from beginning to end
A personalized pre-event production strategy meeting (up to one hour) to review your vision, timeline, vendors, logistics, and final details
A fully customized production timeline and detailed run of show outlining every moment of your event from vendor arrival through the final send-off
Complete vendor coordination, including final confirmations, logistics review, arrival schedules, and day-of communication with every vendor
Full event leadership and production oversight, allowing your family, wedding party, or organization to relax while we manage every moving piece
Professional management of your event flow, including ceremonies, presentations, speeches, performances, awards, entertainment, special dances, grand entrances, and all milestone moments
Cueing of your wedding party, speakers, entertainers, musicians, DJ, or performers to ensure every transition happens seamlessly
Primary point of contact for all vendors, eliminating interruptions so you can stay focused on celebrating
Real-time problem solving and behind-the-scenes coordination, handling unexpected situations before you ever know they happened
Light styling and professional placement of your personal décor, signage, guest book, favors, specialty items, and meaningful details to ensure everything is beautifully displayed
The Vintage + Modern Difference
Our Event Management Collection is more than simply “day-of coordination.” We become the central point of communication for your entire event—managing vendors, maintaining the timeline, directing transitions, answering questions, solving problems, and protecting your experience from start to finish.
With multiple coordinators on-site, every detail is thoughtfully managed so you, your family, and your guests can simply enjoy the celebration knowing every moment is in experienced hands.
Partial Luxe Event Planning & Production Collection
Our Luxe Collection is designed for clients who want the confidence of having an experienced planning team guiding every major decision while managing every detail behind the scenes. From vendor selection and design development to flawless event execution, we become your trusted partner throughout the planning process so you can enjoy every moment leading up to your celebration.
Your investment includes:
Up to 10 hours of comprehensive onsite event management led by our senior planning team
Three to four professional Event Coordinators onsite to oversee every aspect of your event from setup through the final send-off
Three in-depth planning consultations, held in person (locally) or via Zoom, to refine your vision, logistics, and event experience
Personalized vendor sourcing and recommendations carefully curated to match your budget, design style, priorities, and overall vision
Contract review and negotiation guidance to help you make informed decisions and maximize your vendor investments
Customized budget development and tracking, keeping your planning organized and your spending aligned with your priorities
Venue selection guidance, including layout recommendations, logistical considerations, and design potential
Event design consultation, including floor plans, guest flow, color palette, décor direction, lighting recommendations, and overall ambiance
A fully customized production timeline and detailed run of show, outlining every element of your event from load-in through breakdown
Wedding rehearsal or event rehearsal management, ensuring everyone knows exactly where to be and when
Complete vendor communication and coordination, including confirmations, logistics, arrival schedules, and timeline management
Full 10 hour event-day leadership and production oversight, allowing you and your family to simply enjoy the celebration
One complimentary on-site venue walkthrough, with additional site visits available at $1.00 per mile for travel if outside 30 miles of OKC (if within OKC limits, you will receive up to 3 onsite visits with no additional charges)
Professional management of every key event moment, including ceremonies, speeches, performances, entertainment, receptions, grand entrances, specialty dances, room reveals, and transitions
Real-time troubleshooting and behind-the-scenes problem solving, ensuring unexpected situations are handled discreetly and professionally
Décor setup and breakdown management (timeline and venue access permitting), ensuring your carefully selected details are beautifully executed
Exclusive Luxe Client Perks
As a Luxe Collection client, you’ll also receive exclusive hospitality, and travel benefits designed to make your experience even more memorable.
Complimentary Wedding Night Stay
One complimentary overnight stay for the newlyweds at the Hilton Garden Inn Bricktown
Sweetheart welcome package featuring champagne and chocolate-covered strawberries
15% savings on guest room blocks for your family and guests (subject to availability)
Whether you’re planning a honeymoon, destination wedding, or travel for family and guests, you’ll receive a dedicated travel advisor who will:
Research the best airfare and hotel rates
Assist with booking flights, accommodations, and transportation
Create a personalized travel itinerary
Help simplify every step of your travel planning
The Vintage + Modern Difference
The Luxe Collection combines thoughtful planning, elevated design guidance, and professional event production into one seamless experience. With a dedicated team managing every detail, from budgeting and vendor selection to timeline execution and guest experience, you’ll have the freedom to enjoy your engagement and be fully present on your event day, knowing every detail is being handled with care, precision, and excellence.
Signature Event Collection
Designed for couples and clients who want to be fully present on their wedding or event day, our Event Management Collection provides comprehensive planning support in the final stages, professional production management, and seamless execution from beginning to end.
Your collection includes:
Up to 10 hours of dedicated on-site coordination by our experienced lead event team (2-3 team members, based on gust count)
A fully customized production timeline and run of show tailored to every detail of your celebration
Comprehensive vendor management, including final confirmations, logistics, arrival schedules, and day-of communication with every vendor
Complete event leadership and production oversight from load-in through the conclusion of your event
Management of your event flow, including ceremonies, grand entrances, presentations, performances, speeches, toasts, cake cutting, special dances, exits, and all other key moments
Cueing of your wedding party, speakers, officiant, musicians, DJ/band, and entertainment to ensure every transition happens effortlessly
Immediate problem-solving and behind-the-scenes management, allowing you and your family to simply enjoy the day
Professional styling and placement of your personal décor, signage, favors, guest book, and specialty details
Setup supervision during venue access (either the evening before or the morning of your event)
Wedding rehearsal coordination and management, ensuring everyone knows exactly where to be and when
Two personalized planning meetings, held either in person (locally) or via Zoom to finalize every detail
One complimentary on-site venue walkthrough, with additional site visits available at $1.00 per mile for travel
An expanded master production schedule, including vendor load-in, setup, room transitions, ceremony-to-reception changes, breakdown, and vendor departures
Guest experience management, ensuring guests are guided smoothly throughout the celebration while maintaining the event timeline
Complete catering coordination, including meal service timing, specialty requests, and communication with banquet staff
Entertainment coordination, working directly with your DJ, band, musicians, and performers to ensure flawless timing
Exclusive Client Perks Included As a Vintage + Modern Events client, you’ll also receive exclusive hospitality benefits at no additional cost:
Complimentary Wedding Night Stay
One complimentary overnight stay for the newlyweds at the Hilton Garden Inn Bricktown
Sweetheart welcome package featuring champagne and chocolate-covered strawberries
15% savings on guest room blocks for your family and friends (subject to availability)
Personal Travel Concierge Whether you’re planning a honeymoon or destination celebration, you’ll receive access to your own dedicated travel advisor who will:
Research the best available airfare and hotel rates
Handle booking assistance from start to finish
Create a personalized travel itinerary Help simplify every detail of your travel experience
From the first vendor arrival until the final send-off, our team works behind the scenes to ensure every detail is thoughtfully managed, every transition is seamless, and you have the freedom to be fully present with the people who matter most. Ideal for galas, fundraising events, brand activations, and formal/wedding receptions.
The Executive Full Service & Design Collection
Our Most Exclusive Full-Service Planning & Design Experience
Designed for clients who want every detail thoughtfully curated and flawlessly executed, The Executive Collection is a white-glove planning experience that combines luxury event design, strategic planning, and comprehensive event management. From your first consultation through your final farewell, our team manages every detail with precision, creativity, and care allowing you to be fully present while we bring your vision to life.
Included in Your Executive Collection:
Up to 12 Hours of Dedicated Event Day Coverage
Complete Full-Service Planning, Design & Creative Direction
Direct Collaboration with Principal Designer & Owner, Shelley Davison
Four to Five Professional Lead Event Coordinators & Production Team Members Onsite
Comprehensive Design Discovery & Vision Consultation
Personalized Event Concept Development with Custom Design Boards
Venue Selection Assistance & Spatial Planning Strategy
Curated Vendor Sourcing Based on Your Style, Priorities & Budget
Vendor Communication, Contract Review, Negotiation Guidance & Management
Full-Service Budget Creation, Tracking & Financial Management
Detailed Production Timeline & Master Run-of-Show Development
Complete Logistics Management from Load-In Through Final Strike
Transportation & Guest Logistics Coordination (as Needed)
Attendance at Vendor Meetings, Venue Walkthroughs, Design Presentations & Planning Sessions
Unlimited Scheduled Planning Meetings, Email Support & Communication Throughout the Planning Process
Invitation Assembly, Organization & Mailing Assistance
Room Flips & Seamless Event Transitions
Complete Décor Installation, Styling & End-of-Night Breakdown
Post-Event Vendor Reconciliation & Final Project Closeout
Exclusive Executive Collection Perks
As an Executive Collection client, you’ll also enjoy an elevated suite of exclusive partner experiences and luxury enhancements, including:
Complimentary $100 Gift Card to Highwater Aesthetics to help you look and feel your best before your celebration.
Private Chef’s Table Food Tasting Experience with clients cater of choice for you and your partner.
Complimentary Private Wedding Cake Tasting, plus a Free Anniversary Cake when you book our preferred bakery partner.
Exclusive Wine Tasting & Tablescape Preview Experience, a one-night-only private design reveal where you’ll experience your event tablescape, curated linens, rentals, tabletop selections, floral concepts, and wine pairings before your wedding day.
Hilton Garden Inn Bricktown Hotel Room Block at 15%
One free night stay for couple with complimentary champagne and cheese board
Complimentary Travel Concierge Services through our preferred travel partner for honeymoon planning, flight, hotel and itinerary
The Experience
The Executive Collection is more than event planning, it’s a luxury concierge experience designed for clients who value exceptional design, seamless execution, and personalized service. Every detail is intentionally curated, every vendor professionally managed, and every moment carefully orchestrated so you can celebrate with complete confidence, knowing your event is being led by an experienced team committed to excellence.
Enhancements Details & Production Additions
Explore our range of packages designed to help you move forward with confidence, wherever you're headed next.
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Pre-Event Styling Preparation - Client Provides Decorations (Need planner to source decor - this is a custom package price)
One (1) styling consultation (up to 60 minutes) to review décor inventory, layout, and vision
Professional review of décor quantities to ensure coverage and balance
Detailed styling + placement plan created by the Vintage + Modern Events team
Vendor collaboration as needed to confirm layout flow and installation timing
Event Day Styling & Installation
Full styling and décor installation by our professional team
Tablescape styling (linens, chargers, flatware placement, menus, etc.)
Ceremony styling + décor placement
Professional steaming, fluffing, straightening, and finishing touches
Post-Event Strike
Organized breakdown of décor
Repacking décor in client-provided bins/boxes
Placement in designated pickup/storage location
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Additional Coverage/Anything Outside of Contracted Description– $500/hour
Sourcing Designer/Planner/Coordinator Hourly Rate - $150/Hour Per Person
Ceremonial or Featured Moment Management – $75/hour
Room Flip / Layout Transformation – $500-$800
Table & Chair Installation + Breakdown – $500-$800
Bussing Services – $450+ (based on guest count)
Trash Removal – $95/hour
Dish Washing – $250-$350 (based on guest count)
On-Site Childcare – $50/hour
After-Hours Production Fee (Post Midnight) – $700/hour
Rentals - (dependant upon quantity and style)
Custom Draping (dependant on size, style, material etc)
30min Outside OKC City Limits mileage at $1.00 per mile - (hotel is dependant upon location)
Consultations $150 (is returned upon booking of event)
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A 25% non-refundable retainer secures your date.
The remaining balance is due no later than 30 days prior to your event. -
Planning clients receive preferred pricing on our in house rental inventory, including curated decor, specialty furnishings, statement installations, and custom design elements.
“Shelley is great! I found her thanks to a recommendation from my hairstylist. We switched the plan up a lot but Shelley was always on board and ready to shift gears where needed. She planned my event in Grand Lake, OK, that was originally supposed to be in OKC. Shelley was still able to provide excellent recommendations for event vendors and pull together a great event despite being 3 hours from the location. The day of, everything came together beautifully. I would recommend Shelley to anyone looking to plan an event. She will meet + exceed your expectations!.”
L&B - Former Client
L&B Wedding