Explore Our Packages
For the couple who desires a beautifully celebration and the confidence of knowing every detail is thoughtfully handled from the very beginning.
At Vintage + Modern Events, full planning is not simply coordination. it is an immersive, collaborative experience. We guide you from the first conversation through your final send-off, managing every logistical layer while intentionally designing a celebration that feels personal, elevated, and effortlessly executed.
Immersive
+
Collaborative
+
Intentional
+
Elevated
+
Designed Effortlessly
Immersive + Collaborative + Intentional + Elevated + Designed Effortlessly
8 Hour Day of the event Package
Two - Three professional Event Coordinators onsite
Pre-event production strategy session (1 hour)
Custom run of show and detailed production timeline
Final vendor confirmations and logistics alignment
Onsite leadership and full event oversight
Management of program flow (presentations, performances, award segments, ceremonial elements, etc.)
Cueing of speakers, talent, and entertainment
Vendor point of contact management
Real time problem resolution
Light styling and placement of personal or client provided decor
This collection ensures your event unfolds exactly as envisioned with structure, sophistication, and control.
10 Hour Day of Package
Three - Four Event Coordinators onsite
Three in depth planning consultations
Curated vendor sourcing aligned with budget and aesthetic
Contract review and negotiation guidance
Budget development and structured tracking
Venue selection advisory
Event design concept guidance (layout, flow, color story, ambiance)
Comprehensive production timeline and program development
Rehearsal or run of show coordination (as applicable)
Full oversight of event day logistics
Management of key program moments and transitions
Décor setup and breakdown (timeline permitting)
This collection blends creative direction with operational precision.
10 Hour day of Package
Includes everything in the event management package + below
Setup supervision (evening prior or morning of access)
Two pre-event planning sessions
Expanded production timeline inclusive of load in, transitions, and breakdown
Enhanced guest experience oversight
Catering and entertainment coordination
Sponsor integration management (if applicable)
Transition direction (room flips, program shifts, reveal moments)
Ideal for galas, fundraising events, brand activations, and formal receptions.
12 Hour Day of Package
Full scale event planning and creative direction
Direct collaboration with Principal Designer, Shelley Davison
Four - Five professional Event Coordinators onsite
Comprehensive vision consultation and brand/aesthetic alignment
Full service budget creation and management
Vendor research, vetting, negotiation, and contract oversight
Venue sourcing and spatial design strategy
Custom event design development
Assistance preparing invitations and mailing
Detailed production schedules and master run of show documentation
Full management of logistics from load in through strike
Transportation coordination (as required)
Vendor meetings, tastings, design previews, and walkthroughs
Unlimited structured communication
Complete décor installation and breakdown
Post event vendor reconciliation and final oversight
Room transitions included
This collection delivers a fully curated experience with elevated design, operational control, and executive-level management.
Enhancements Details & Production Additions
Explore our range of packages designed to help you move forward with confidence, wherever you're headed next.
-
Pre-Event Styling Preparation - Client Provides Decorations (Need planner to source decor - this is a custom package price)
One (1) styling consultation (up to 60 minutes) to review décor inventory, layout, and vision
Professional review of décor quantities to ensure coverage and balance
Detailed styling + placement plan created by the Vintage + Modern Events team
Vendor collaboration as needed to confirm layout flow and installation timing
Event Day Styling & Installation
Full styling and décor installation by our professional team
Tablescape styling (linens, chargers, flatware placement, menus, etc.)
Ceremony styling + décor placement
Professional steaming, fluffing, straightening, and finishing touches
Post-Event Strike
Organized breakdown of décor
Repacking décor in client-provided bins/boxes
Placement in designated pickup/storage location
-
Additional Coverage/Anything Outside of Contracted Description– $500/hour
Sourcing Designer/Planner/Coordinator Hourly Rate - $150/Hour Per Person
Ceremonial or Featured Moment Management – $75/hour
Room Flip / Layout Transformation – $500-$800
Table & Chair Installation + Breakdown – $500-$800
Bussing Services – $450+ (based on guest count)
Trash Removal – $95/hour
Dish Washing – $250-$350 (based on guest count)
On-Site Childcare – $50/hour
After-Hours Production Fee (Post Midnight) – $700/hour
Rentals - (dependant upon quantity and style)
Custom Draping (dependant on size, style, material etc)
30min Outside OKC City Limits mileage at $1.00 per mile - (hotel is dependant upon location)
Consultations $150 (is returned upon booking of event)
-
A 25% non-refundable retainer secures your date.
The remaining balance is due no later than 30 days prior to your event. -
Planning clients receive preferred pricing on our in house rental inventory, including curated decor, specialty furnishings, statement installations, and custom design elements.
“Shelley is great! I found her thanks to a recommendation from my hairstylist. We switched the plan up a lot but Shelley was always on board and ready to shift gears where needed. She planned my event in Grand Lake, OK, that was originally supposed to be in OKC. Shelley was still able to provide excellent recommendations for event vendors and pull together a great event despite being 3 hours from the location. The day of, everything came together beautifully. I would recommend Shelley to anyone looking to plan an event. She will meet + exceed your expectations!.”
L&B - Former Client
L&B Wedding